Circ. Committee Meeting Minutes

Nov 14, 2013 9:30 am

Rob Caluori and Wilson Arana opened the meeting with a discussion about online bill pay and Active Directory.

• Online bill pay should be available early next year. Patrons will be able to pay by credit card and an online transaction fee of $2.50(?) will be charged to the patron. Funds will be routed quarterly based on the owning library as per item ID. Library fees paid but not linked to items will go to the patron library. There was some question about how hold fees will be routed, since neither the item nor the patron may be from the library charging the fee.

• Active Directory is being use by all but two libraries. TAR and NEW expressed concern that the login transition does not fit with their circ. desk operations. Two other libraries also indicated they were not using logins correctly. The majority of libraries present indicated they are using logins correctly. ARM reports login transition is not that onerous and is outweighed by access to shared resources. Wilson explained the benefits of Active Directory will be improved security, increased mobility, and shared resources. The main concern with login time has to do with the loading of Workflows. Wilson said the hope is to ultimately have one login for email, staff info., and Workflows, thus eliminating the wait for a separate Workflow login. Rob explained that full time staff would be given personal storage and part time staff would not. When asked if this was flexible, he said yes.

It was announced that a new Enterprise upgrade is coming. The beta version will be available for staff review very soon.
Edit Home Library

Melanie reminded everyone to make sure all terminals default to the proper home library. A demonstration was given how to do this by right clicking “Register Patron”. Melanie will send screen shots. You do not need to sign in as Supervisor, but you do need to close Workflows and save.

LibraryDefault.jpg
Modify Library Calendar

Melanie reminded everyone to set their library calendars in Workflows (Wizard/All Wizards/General Configuration/Library Calendar). She gave a demonstration and will send screen shots. Dates need to be listed in order and only one staff member can access the calendar at one time.

LibraryCal.jpg
Paper Notices

Paper notices are running out and soon each library will have to send their own lost notices. Melanie provided a demonstration, but there was some question whether the notices will be generated based on patron library, checkout library, or owning library. Currently pink notices are sent to patrons by their home library, no matter what the item is. There was also a question whether NY State Education Law 265 will (or should) appear on the written notices as it does now. Libraries can elect to send all notices via email (which will fail for people who do not provide email addresses), all notices via snail mail, or a combination of the two. Melanie provided a demonstration how to format the notices for printing. Notices will be posted to the Librep account.

Discussion

There was a discussion about DVD Series (three or more discs) and the two week borrowing period. Since this has been established county wide, staff can be instructed to modify due dates and provide a two week loan for items that have not been appropriately classified.

A discussion was opened about patron renewals and temp. cards. It is county wide decision to renew patrons with proper ID (even if they are not your own patron) and provide a temp card upon request.
Dates were set for next year’s meetings:

Jan 9 – BRO will take minutes

Mar 13 – meeting is scheduled but tentative at this point

May 8 – DOB will take minutes

Sept 11 – need someone to take minutes

Nov 13 – CHA will take minutes
Respectfully submitted by

Marge Perlin Head of Circulation Chappaqua Library